Which report should I request?

Since 2011, the HQCA has been providing Primary Healthcare Panel Reports upon request to family physicians across the province. This free resource is an invaluable tool to support and inform program planning, panel management, quality improvement, and policy development at the various levels of the primary healthcare system.

Different reports

  • Physician Proxy Panel Report: Based on an estimated physician patient panel created using the HQCA panel selection algorithm (described in the data dictionary.)  A proxy panel will be a good estimate for physicians who have practiced in a stable, traditional primary care practice for at least three years, because the proxy algorithm uses three years of administrative health data to assign patients to physicians, and for physicians who saw few patients that belong to other family physicians (e.g., in an after-hours or walk-in clinic). Request this option if you cannot provide a confirmed patient list (i.e., list of patients who agree you are their main family physician).
  • Confirmed Patient List Report (CPL): Based on the physician’s confirmed patient list (CPL). Request this report if you have confirmed the list of patients who agree you are their main family physician. A CPL will be more accurate for physicians who share patients, work in more than one clinic, work in a non-traditional primary care setting (primarily in the Emergency Department), or are new to practice. The physician must complete an information sharing agreement (ISA) and send to the HQCA a list of PHNs of patients on their CPL. Once we receive the completed ISA and PHN list, the report will be emailed to the physician within two weeks.
  • Clinic Report (proxy or confirmed): Based on the PHN’s of patients for up to 20 participating clinic physicians. This can be created from physician proxy panels or confirmed panel lists (CPL). A clinic CPL report requires all participating physicians (at least two physicians from the clinic) to complete an ISA and send a PHN list to the HQCA.

Primary Healthcare Panel reports are confidential and are provided only to the requesting physician. Primary Care Networks, clinics and zones can only receive physician panel reports if the physician provides written permission for the report to be shared.

With the physician’s approval, the HQCA can give a delegate access to the report.

If you have specific questions, email: primaryhealthcarereports@hqca.ca or contact us at 1.855.508.8162.